3.__Board chair.__The geographic information board shall annually elect a chair from its membership at the first meeting in each year.

4.__Staff.__Staff support to the geographic information board is provided by the Department of Administrative and Financial Services.

5.__Quorum; action.__Eight members of the geographic information board constitute a quorum.__The affirmative vote of 7 members is necessary for any action taken by the geographic information board.__A vacancy in the membership of the geographic information board does not impair the right of a quorum to exercise all the powers and perform the duties of the geographic information board.__The geographic information board may use video conferencing and other technologies to conduct its business but is not exempt from Title 1, chapter 13, subchapter 1.

6. Meetings.__The geographic information board shall meet at the call of the chair but not less than quarterly.__Notice must be provided no less than 5 working days prior to the meeting.__ Notice may be in writing by facsimile or electronic transmission.

7.__Memorandum of understanding.__Information to be provided by a nonstate data custodian or its designee to the Maine Library of Geographic Information is governed by a memorandum of understanding between the geographic information board or its designee and the nonstate data custodian or its designee.

8.__Data custodian responsibilities.__Federal and nonstate data custodians may voluntarily contribute data to the Maine Library of Geographic Information, except that data developed with state funds must be submitted to the library.__Data custodians or their designees are responsible for:

A.__Ensuring that the public information is accurate, complete and current through the creation of adequate procedures;

B.__Updating source data bases following verification of suggested corrections that users submit in accordance with geographic information board standards;